1. A Master database created in the year 1996 containing details of DAE employee, who applied for DAE pool of Departmental accommodation.

2. Every year in the month of February circular is issued, to submit the application for Departmental accommodation from those who are interested in fresh allotment, eligible for higher type of accommodation and require change in the same category within specified date.

3. After incorporating details of the applications in the database, Provisional Priority List for the ensuing allotment year is published in the mid of March.

4. Another circular is issued requesting to send discrepancy in the Provisional list, if any, within the specified date.

5. Discrepancy details submitted by the employees are entered in the database, the errors if any are incorporated and Final Priority List published in 2nd week of April.

6. Generally no request for addition/alterations in the Priority List is entertained once the Final Priority List is published except in case of transfer and also consequent upon the policy decision of the Department.

7. Applications for change of accommodation in the same category on medical ground are considered depending on the merit of the case. On medical grounds, generally only ground floor flats are considered.

8. Allotments are scheduled during last week of every month beginning from April to March of an allotment year.

9. Monthly allotment schedule containing details of allotment viz, Date, time, type and priority number of the employees called is issued on 15th of every month and also placed in the DCSEM web-site.

10. Category wise list of vacant flats with the status of the flats available for allotment are listed on the web-site two days before the schedule of allotment. Flats falling vacant after display of the list and notified prior to allotment date are included for allotment on the day of allotment.

11. After the allotment schedule, details of allotment (coverage) made during the month are published on the DCSEM web-site.

12. One month Licence fee is recovered from the employees as penalty in the event of the following:

• An employee occupying lower type of accommodation, called for higher type and are not willing to move.
• An employee having exercised the option but did not communicate the acceptance and collect the authority slip.
• An employee after having occupied the higher type of accommodation surrenders the same immediately before the afternoon of the day following the date of occupation.

13. An official who is in receipt of allotment order is required to occupy the same within 8 days of allotment order failing which the allotment stands cancelled and he will not be called in the remaining period of allotment year and the penalty as prescribed above will be levied.

14. An official having occupied the allotted flat fail to handover the vacant position of the former flat before the close of the office hours on the day following date of occupation of the second flat will be levied licence fee at damage rate for the former flat for the entire period till the vacant possession is handed over in addition to the normal license fee for the former flat from the date of its occupation.

                                                                                              RETENTION OF ACCOMMODATION