Section 4

Obligation of Public Authorities Under Section 4(1) b

i) The particulars of its organisation, functions and duties
Directorate of Construction , Services & Estate Management (DCSEM) , a constituent unit under Department of Atomic Energy (DAE), is responsible for the planning, designing, engineering, execution, testing & commissioning of civil, public health, electrical , mechanical, air-conditioning and ventilation works for housing, hostels, schools, hospitals, laboratories and various public buildings for units of Department of Atomic Energy including aided institutions and other departments such as Science/ Electronics, Bio-technology etc. This Directorate is also responsible for operation and maintenance of various services, estate management and security for the various installation of Department of Atomic Energy at Mumbai.(Please Click here for organisation chart).

ii) The powers and duties of its officers and employees
- Director, DCSEM
- Chief Project Engineer
- Project Engineer
- Head Engineering Services Division
- Head General Services Section
- Chief Administrative Officer
- Head Planning, Co-ordination & Design
- Head Technical Co-ordination Section

iii) The procedure followed in the decision making process, including channels of supervision and accountability

Personal & Administration : Central Secretariat Manual of Office Procedure is followed.
Estate Management (Allotment, Recovery & Enforcement) : Procedure approved by DAE in consultation with staff side in line with MOUD directions and the Allotment of Government Residences (DAE) Bombay, Rules 1982.
Land : Procedure as envisaged in the Central Legislation, Department of Revenue of State Government and related Ministry, Regulations and rules.
Construction & Maintenance: The DAE works procedure and CPWD Manuals.

Channels of Supervision & Accountability
Personal Administration and Estate Management: Dealing Assistant - Asstt.Personnel Officer - Administrative Officer III -CAO - Director.
Construction & Maintenance: Site Engineer (Engineer-in-charge) - Project Engineer - Chief Project Engineer/Chief Engineer - Director.
Maintenance (Civil): Engineer-in-charge (Maint Unit) - Supdt. - Head ESD - Chief Engineer - Director.
GSS: Engineer-in-charge (GSS) - Head GSS - Chief Engineer - Director.
Each functionary is accountable for the respective tasks / roles being performed.

iv) The norms set by it for the discharge of its functions
Site Engineer /Engineer-in-charge/ Project Engineer/ Supdt.:Supervision, execution , record measurement & bill , progress of works, budget committee. Quality control & assurance.
Chief Engineer/ Head GSS/ Head ESD:Inspection of site progress & approval , monitoring budgetary allocation & progress of work.

v) Rules, regulations, instructions, Manuals and records
Personal & Administration
1) All Central Civil Services Rules and Instructions issued by nodal Ministries are followed.
2) Recruitment norms and merit promotion formulated by the Department (under its special powers) are followed for recruitment and promotion of Scientific & Technical staff and for administrative & auxiliary posts, the norms formulated and vetted by the nodal Ministries are followed.

The DAE works procedure and CPWD Manuals

Construction & Maintenance
The DAE works procedure and CPWD Manuals

VI) A statement of the categories of documents that are held by it or under its control
Personnel & Administration
Rule books
Cash Books, Pay Bill
BIS, IS, MBs, Work Procedure Manual

VII) The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof
As on date no such arrangement exist, except on formulation of procedure for allotment of departmental accommodation where staff side representatives are consulted.

VIII) A statement of the boards, councils, committees and other bodies consisting of two or more persons consisted as its part of for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public
This Directorate had following committees. This Directorate had following committees.
i) Sub-Committee/Apex Committee :
For allotment of residential accommodation on out-of-turn basis (medical/hardship/functional grounds).
ii) Trombay Township Advisory Committee :
To assess and recommend various common facility required for the use of the resident at Anushaktinagar.
iii) Tender Committees :
To evaluate and recommend the technical bids and financial bids and recommend award of contracts.
iv) Stores & Purchase Committee
To discuss, deliberate & recommend procurement of materials, stores, and equipments
v) Standing Survey Committee
Role of the committee is to evaluate and recommend the condemnation and disposal of equipments, stores etc.
The meetings of the Committees are not opened to the public nor the minutes accessible.

IX) A directory of its officers and employees :
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X) The monthly remuneration received by Each of its officers and Employees, including the system of compensation as provided in its regulations
Compensation structure is as decided by Ministry of Finance on the recommendations of the Pay Commission.
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XI) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made
The projects are under taken by this Directorate based on the funds allocated by Department of Atomic Energy. (Please click Here for Details).

XII) The manner of execution of subsidy programme , including the amounts allocated and the details of beneficiaries of such programmes
No subsidy programme in operation.

XIII) Particulars of recipient of concessions, permits or authorisations granted by it
Not relevant to DCS&EM

XIV) Details in respect of the information, available to or held by it , reduced in an electronic form
The details like priority list, allotment of residential quarters, tenders , Notices for inviting tenders, annual reports, employee details etc. are available in electronic form.

XV) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use
No library or reading room to facilitate obtaining information exists.

XVI) The names, designations and other particulars of Public Information Officers
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(xvii) The name, designation and other particular of Appellate Authority
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Section 4(2)

i) No. of employees against whom disciplinary action has been taken:
1) Pending for minor penalty or major penalty proceedings:      NIL
2) Finalised for minor penalty or major penalty proceedings:    1 (One)

ii) Office orders
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